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REGISTRATION: Politics & Prose Trip to Tuscany with Phyllis Theroux
Please print this form and mail it with the deposit to Phyllis Theroux, 504 Duncan Street, Ashland, Va. 23005. Accommodations are limited and are provided on a first come, first served basis.
Please reserve a space for me in the Politics & Prose trip to Italy with Phyllis Theroux from Sunday, October 20, 2013 to Saturday, October 26, 2013:
Cost includes room and board, except for one meal in Florence, and most ground transportation, including pick-up from the Florence airport on October 20 and transport from Villa Spannocchia to the hotel in Florence on October 25. Incidental expenses, including alcoholic beverages with meals, the final meal in Florence and transportation from Florence to the airport on October 26, are not included.
______________private villa room with bath ($2,488)
______________shared villa room with bath ($2,250)
______________private fattoria room with nearby bath ($2,250)
______________shared fattoria room with nearby bath ($2,175)
Please note, the rooms in the main villa and connected fattoria will be assigned on a first come, first served basis. Some of you may be asked to share a room. All of the rooms are comfortable and accessible to one another.
If your reservation changes from double occupancy to single occupancy, you will be charged the single occupancy rate.
City: ________________________________________________ State/Country___________Zip________
Home phone: _______________ Cell phone:________________ E-mail ____________________________
In case of emergency, please notify: _________________________________ Phone and email:___________
_____________enclosed is my deposit of $750.
_____________I have read and agreed to the terms and conditions of this trip (below).
Signature: ____________________________________________________ Date:__________________
TERMS AND CONDITIONS
Please read this information carefully, as payment of a deposit represents your acceptance of the following Terms and Conditions.
PRICE: This price is based on a minimum of 15 and a maximum of 18 participants.
INCLUDED IN LAND ARRANGEMENTS: Room and board and ground transportation (except where otherwise indicated), seminar instruction and materials.
NOT INCLUDED: Airfare, airport taxes, alcoholic beverages, mineral water, laundry or other items of a personal nature; non-included meals, excess baggage charges, life, health and accident insurance, luggage and cancellation insurance.
DEPOSIT AND PAYMENT: $750 of the total fee is required at the time of registration. The balance is due 60 days prior to the start of the trip. No exceptions will be made.
REFUND POLICY: Deposits may be refunded in the following manner:
Notification received 90 or more days prior to the trip start date: full refund less $100 service charge.
Notification received 60 to 89 days prior to trip start date: 50% of trip refunded less $100 service fee.
Notification received less than 60 days before trip start date: no refund.
HEALTH AND MEDICAL ISSUES: We welcome all travelers, but request that you be in good health to participate in the trip. We regret that we cannot provide individual assistance if you require the use of a wheelchair or have other personal needs; in such cases you must be accompanied by a companion who will assist you. We do not employ medical staff. Should you need medical attention, it will be at local facilities at your expense.
TRIP INSURANCE: Trip accident, health and baggage insurance is recommended. For your additional comfort and protection, we strongly recommend that you purchase trip cancellation insurance at the time of booking.
ARRIVAL AND DEPARTURE DATES: It is your responsibility to make sure you arrive in Florence on the specified trip start date and time of departure or make arrangements for your own transportation to Villa Spannocchia from whatever place you are.
If registration proves insufficient 45 days prior to departure, Politics & Prose and Phyllis Theroux, (individually or jointly referred to hereafter as “Trip Planners”) have the right to cancel the trip or increase the price if necessary. If a component of the trip should not be available, Trip Planners have the right to substitute a component of equal or greater value.
Trip Planners reserve the right in its discretion to change the sequence, alter or omit any part of the itinerary or change any space, reservation, feature and/or means of conveyance without prior notice for any reason whatsoever, but in the event of substantial reduction in the services rendered, a proportionate refund will be made to trip participants upon written request. If there is a major change in the itinerary, participants will be notified before departure and offered the opportunity to cancel with full refund.
Trip Planners reserve the right to decline, accept or retain any person as a member of the tour at any time before departure or during the tour. If any trip member is removed from the trip for reasons beyond the control of the trip member, a proportionate refund for unused services will be made.
DOCUMENTS REQUIRED: A passport valid for at least six months after the completion of your trip. Passengers who are denied entry for improper documentation will receive no refund.
MANAGEMENT AND RESPONSIBILITIES: Neither Politics & Prose nor Phyllis Theroux (Nightwriters, Inc.) is a travel agency and in all matters relating to the making of arrangements for accommodations, sightseeing tours and services provided incident thereto, entertainment, and transportation by air, railroad or motor bus, can assume no responsibility for and cannot be held liable for any personal injury, property damage, or other loss, accident, delay, inconvenience or irregularity which may be occasioned either by reason of (1) any wrongful or negligent acts or omissions on the part of any of the suppliers, (2) any wrongful, negligent or unauthorized acts or omissions on the part of any employee of any of these suppliers, (3) any defect in or failure of any vehicle, equipment or instrumentality owned, operated or otherwise used by any of these suppliers, or (4) any wrongful or negligent acts or omissions of any other party not under the control, direct or otherwise, of Trip Planners. In the absence of negligence, the Trip Planners accept no responsibility for losses or additional expenses due to delays or changes in air or other services, medical issues of any kind, weather, strikes, or other causes or circumstances beyond our control.
Airlines concerned are not to be held responsible for any act, omission or event during the time passengers are not on board their planes or conveyances. Passengers shall be subject to the terms and conditions of the passage contract entered into between the carriers and each passenger.